Main Objective of the Job:
- To provide support and assistance to LPC’s CEO & President and Excom
Duties and Responsibilities, but not limited to:
- To draft and review correspondences.
- To manage the filing and data retrieval system.
- To attend and take minutes of meeting.
- To schedule and arrange meetings and appointments.
- To manage travel, hotels and flight bookings.
- To attend to any necessary activities as required from time to time.
- Provide strong secretarial support to the CEO to manage their workload and activities
- Drafting and preparing reports, presentations, letters, and other documents
- Coordinate and maintain the electronic calendar of the CEO, including organizing of all appointments, meetings, travel arrangements, attendance at conferences and seminars
- Organize and facilitate staff meetings, workshops and Board meetings
- Maintain electronic and hard copy filing systems using designate protocols, and ensuring timely retrieval of documents
- Distribute papers from the CEO’s office and maintain a follow up system as required
- Manage correspondence and write responses on behalf of the CEO when required
- Liaise with internal and external stakeholders on behalf of the CEO
- Support the CEO’s attendance and participate in a range of external meets through filing and timely provision of minutes, agendas, supporting documents
- Undertake project work as required
Qualifications:
- At least Bachelor’s/College Degree in any field
- With at least two (2) years of relevant experience
- Strong communication skills (e.g. written, verbal, phone)
- Effective time management and organization skills